Windows 10: New collaboration features on OneDrive for web

Brink · May 29, 2020

You probably know that Microsoft OneDrive backs up and protects your personal files and photos and gives you anywhere access across all your devices. But did you know that OneDrive also powers your file sharing and document collaboration?

The âshareâ button in the upper-right side of PC apps like Photos, Word, Excel, PowerPoint, and OneNote is powered by OneDrive. Each time you share a photo or file from those apps, you're actually sharing it from your OneDrive, where the file is stored.

To improve your sharing and collaboration experience on OneDrive for home use, weâre introducing a file detail pane and a more comprehensive activity feed. With these new features you can see activity and comment details on your OneDrive files without opening them.1 These features are now available in OneDrive for web.

Introducing OneDrive file detail pane

The new file detail pane shows the following information about each of your files (shared or unshared) in OneDrive:

A preview of the file/photo

A list of people who have access to the file/photo

All activities that have happened on the file such as creating/uploading, renaming, deleting, restoring, sharing, editing, and moving the file (ordered by most recent with a time stamp)

Comments made on pdfs, files, folders, photos and videos (ordered by most recent with a time stamp) 1

Other general information about the file/photo such as last modification date, size, path and file type

Additionally, a bell icon in the detail pane allows you to turn on or off an email notifications for file activities.

Within the detail pane you can also take the following actions:

Add a caption to a photo

Add a description to a file

Manage access to a file

Share a file with others

Change permission settings for existing users

Toggle between displaying all activity and comments only

Enable/disable commenting on a file

Add comments

Delete comments

Add or remove tags for a photo

To access the detail pane on any file or photo:

Open OneDrive in your web browser

Right-click on the file and select âdetails,â or select the file and click the info-button

in the upper-right corner of your screen.

The detail pane will help you access information about your file and collaborate on it with friends and family.

OneDrive activity feed

Weâre also introducing an improved OneDrive activity feed, which gives you a snapshot view of recent activity and comments from the past 30 days on all your OneDrive files. In this feed youâll see a log of recent activity such as file renaming, deleting, moving, restoring, and sharing, along with comments and edits.

All the recent activity is grouped into time sections like yesterday, last week, and more. And we've batched activity to avoid showing too much in a short time span. The activity feed helps you keep track of the recent activity on all your OneDrive files in one place.

Within the activity feed you can also take select actions. For example, you can navigate to the file or folder by clicking the name of the file/folder. For Office files, clicking on a specific activity will deep-link you to the part of the document where the activity occurred.

The OneDrive activity feed is a pane that can be opened on the right side of your OneDrive root view on web. The feed shows recent activity across all your OneDrive files.

Together the new detail pane and activity feed centralize all the recent file activity into a single view, saving you time and making it easy stay up to date on all your OneDrive files.

For more information on using these features see the article: See comments and activity on your OneDrive files.
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Source: https://techcommunity.microsoft.com/...b/ba-p/1380706

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Brink · May 29, 2020

OneDrive new file collaboration and management features to enterprise

Editor’s note 1/27/2017:
This post was updated to call out that your Office 365 admin must explicitly enable users to sync SharePoint Online document libraries with the latest OneDrive sync client. This and other questions are addressed in an FAQ below.

In today’s digital workplace, the amount of content produced is growing exponentially, and working relationships change by the day. To maintain productivity in this environment, it’s essential that people can easily access and collaborate on team files in and outside their organizations from anywhere, on any device.

Today, we are excited to announce availability of several new capabilities in OneDrive for Business that make it easier than ever to sync, share and collaborate on all your files in Office 365.

Here’s a look at what’s new:

Sync all your files anywhere, anytime across PC and Mac

Organizations have been using the latest OneDrive client to reliably sync their OneDrive files to their PCs and Macs since its debut over a year ago. However, much of the team content they are collaborating on exists in SharePoint Online team sites and OneDrive folders shared by others.

Today, we are enhancing OneDrive with the ability to sync SharePoint Online team sites—including files used inside Microsoft Teams and OneDrive folders—shared by others across PC and Mac platforms. Now you can work with all your Office 365 files just as you would files stored on your PC or Mac—even when you are offline.

Syncing SharePoint sites and OneDrive for Business shared folders—Making sure you have the information that is critical to you on every device no matter where you are is key to our customers. The ability to sync SharePoint Online team sites directly to OneDrive makes doing this easier and simpler for users. Additionally, you can now sync a OneDrive for Business shared folder. As always, we remain committed to providing the most reliable and performant sync experience for all your files.

Standalone Mac client—We’ve seen a significant increase of adoption and interest for OneDrive in the Mac community. But we heard feedback that IT admins want to be able to deploy and manage the OneDrive Mac client outside of the App Store. Now you can with the new standalone client for Mac. The standalone client allows admins to control features like enabling sync status as well as visual overlays in Finder, adding a Finder shortcut for OneDrive, and the ability to set up OneDrive sync to run at sign in. This latest client also has built-in multi-language support. You can download the standalone client for Mac file here.

Activity center—The activity center is now available in the latest OneDrive sync client for Windows and Mac—giving you detailed visibility to the most recent sync activity and status. Simply click the OneDrive icon in your system tray (PC) or Finder (Mac) to see your file sync status and activity.

If you are using our preview, the sync client will automatically update with these new capabilities including the new activity center. If you aren’t running the latest OneDrive sync client, or aren’t sure, read “Get started with the new OneDrive sync client in Windows” to learn more.

Below is newly updated guidance to help get you up to speed with the latest OneDrive sync client and admin center features and functionality.

Transitioning from the previous OneDrive for Business sync client (Groove.exe).

Enable users to sync SharePoint files with the new OneDrive sync client.

Syncing SharePoint Online team sites.

Simplified file sharing in and outside your organization

Collaborating on content is predicated on successfully sharing content with others. The OneDrive team is committed to making this process as simple as possible even when the user is outside your managed organization.

A new onboarding experience—For users who are new to OneDrive, our new onboarding experience will guide them through common activities like uploading documents, using the mobile app and collaborating with others.

Simplified sharing options—When users share files they now see a simplified sharing experience that keeps them better informed on the scope of their sharing and explicitly calls out if the recipients are external to the organization. The sharing pane allows them to easily modify this, including the ability to set an expiration duration on anonymous guest links.

Streamlined guest access—When external users attempt to access a shared file that requires authentication and don’t already have an Office 365 or Microsoft account, they will experience a much-simplified account setup process that gets them to these files more quickly.

Empowering administrators to manage with confidence

To help IT admins better manage sync and sharing capabilities, we are rolling out the new OneDrive admin center. The admin center controls how and from where a user will access the files in OneDrive—that is device, location and app.

Other new features include:

Home—Admin center dashboard will soon show recent Office 365 Message Center posts and usage reporting related to OneDrive.

Sharing—This section helps you gain control over how and with whom your users are sharing information. Includes controlling the use of external sharing and anonymous links, as well as limiting which external domains users can share with.

Sync—You now can block syncing of specific file types and deny syncing to non-domain joined PCs.

Storage—Where you can easily set default storage limits and document retention durations.

Device access—This gives you control over how and from where a user can access their files. Includes allow/deny access from personal devices or specific networks as well as rich Mobile Application Management Intune policies for iOS and Android.

Compliance—Offers quick links to the Office 365 Security and Compliance Center for key scenarios like auditing, data loss prevention, retention and eDiscovery.

Notification—Ability to turn on/off various notifications for your tenant.

Once deployed to your tenant, all tenant and SharePoint admins will have permissions to access the OneDrive admin center at admin.onedrive.com. If you are ready for a deeper dive, check out our Microsoft Mechanics video on the admin center with Randy Wong from our product team.

OneDrive for Business customer momentum

Office 365 continues strong growth with over 85 million commercial monthly active users. Many of these customers are moving to OneDrive for Business from on-premises file shares and other cloud-based solutions to empower their employees to intelligently discover, share and collaborate on files.

Here’s what a some of our customers had to say:

Doug Lind, director of Windows Infrastructure, Telecom and End User Services at Polycom:
“We wanted to enable colleagues who aren’t in the same physical location to work closely together in a safe, controlled manner, so we brought in OneDrive for Business and SharePoint Online. We’re replacing a number of unsanctioned cloud-based file-sharing services and on-premises file shares with personal OneDrive for Business repositories where permissions and access are more visible.” —Read the full case study.
Tony Taylor, senior director of Infrastructure and Security at Land O’Lakes:
“Moving to OneDrive for Business gave us a more secure, managed place for document storage. We’re able to create policies to protect our data now that we have one standard solution that’s accessible to everyone.” —Read the full case study.
You can also check out the case study on how to connect with their teams around the world. To learn how you can make the move to OneDrive for Business, leverage our Microsoft FastTrack service—which includes no-cost migration services from on-premises file shares, Google Drive and Box for eligible Office 365 customers.

Let us know what you think

As always, we want to hear from you and encourage your feedback on what is impacting you and your world. Please share your thoughts and ideas through UserVoice and the Microsoft Technical Community. Also, be sure to join us on Wednesday, February 1, 2017 from 9 a.m. to 10 a.m. PST / 5 p.m. to 6 p.m. GMT for an “Ask Microsoft Anything” (AMA) session on OneDrive for Business in the OneDrive AMA group. Add the event to your calendar. We hope to see you there!

—Stephen L. Rose, @stephenlrose, product manager for the OneDrive team
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Source: https://blogs.office.com/2017/01/24/...he-enterprise/

Brink · May 29, 2020

OneDrive New Sharing and Collaboration Features to Mac, iOS & Android

I get asked by users all the time, “Why should my company use cloud storage?” I always respond by saying that “cloud storage is great but, you need more than just storage and that’s where OneDrive comes in. OneDrive is all about enabling people to easily share and work together from anywhere, on any device, securely”.

Over the past year, we have worked hard to bring new sharing features to OneDrive and SharePoint, including real-time collaboration for Office for Mac as well as to iOS and Android.

Today we have several announcements that reinforce our commitment to deliver a first-class experience to our Mac, iOS and Android users.

Updates to Sharing in the OneDrive Mobile Application

We consistently hear that users are more confident and comfortable sharing files when given a simple, consistent experience across their devices. Over the past year, we’ve focused on delivering that with a unified sharing experience to Office, OneDrive, and SharePoint across desktop and web.

OneDrive Web View

OneDrive sharing from the Windows Explorer

OneDrive Sharing in an Office application

Today we take our next step in that journey by bringing the same, successful sharing experience that you currently see in our other clients to our OneDrive app for iOS and Android.

OneDrive on iOS

OneDrive on Android

This feature is available now for Android users and is currently rolling out for iOS users so, make sure to keep your OneDrive app updated to the latest version when prompted. If you don’t already have OneDrive mobile on your device, you can download it here.

New Updates for Mac Office Users

In January, we introduced that enhance how teams can easily produce advanced documents, presentations, and spreadsheets from anywhere, as well as have powerful ways to search, preview, and interact with those files.

Starting this week, the OneDrive client for Mac will now be part of the Office 2016 for Mac Click-to-Run installer. This means that the OneDrive standalone client will be automatically installed as part of your Office installations rather than having to install it separately. For customers currently running the Mac App Store version, OneDrive will now automatically migrate your settings to the standalone version.

Why are we doing this? First off, we want to make getting OneDrive as easy as possible as well as you up and running quickly. Second, many customers have asked us to add the standalone version of OneDrive as it will not only automatically launch at startup but the OneDrive quick access icon will stay persistent in the Mac Finder, much the same way it does on the Taskbar for Windows users today.

Finally, this update will also bring requested functionality to the Mac OneDrive client:

Office For Mac will work with OneDrive to intelligently open your files locally if it has already synced the file rather than download a new copy, so your files will open much more quickly

For our Office 2016 for Mac users, updates made to your documents will now sync only the changes (differential sync) rather than the full file each time you save, allowing you to work faster than ever.

Files synced onto the local machine can be shared within Office 2016 for Mac with the same user experience found on all OneDrive and SharePoint endpoints so go ahead and share from anywhere.

We will announce more features and functionality coming to our customers in May at the SharePoint Conference North America. In the meantime, if you have any suggestions you’d like to see us implement, make sure to visit our OneDrive UserVoice page.
Click to expand...

Source: OneDrive Brings New Sharing and Collaboration Features to Mac, iOS and Android - Microsoft Tech Community - 185389

Brink · May 29, 2020

OneDrive New Sharing and Collaboration Features to Mac, iOS & Android

I get asked by users all the time, “Why should my company use cloud storage?” I always respond by saying that “cloud storage is great but, you need more than just storage and that’s where OneDrive comes in. OneDrive is all about enabling people to easily share and work together from anywhere, on any device, securely”.

Over the past year, we have worked hard to bring new sharing features to OneDrive and SharePoint, including real-time collaboration for Office for Mac as well as to iOS and Android.

Today we have several announcements that reinforce our commitment to deliver a first-class experience to our Mac, iOS and Android users.

Updates to Sharing in the OneDrive Mobile Application

We consistently hear that users are more confident and comfortable sharing files when given a simple, consistent experience across their devices. Over the past year, we’ve focused on delivering that with a unified sharing experience to Office, OneDrive, and SharePoint across desktop and web.

OneDrive Web View

OneDrive sharing from the Windows Explorer

OneDrive Sharing in an Office application

Today we take our next step in that journey by bringing the same, successful sharing experience that you currently see in our other clients to our OneDrive app for iOS and Android.

OneDrive on iOS

OneDrive on Android

This feature is available now for Android users and is currently rolling out for iOS users so, make sure to keep your OneDrive app updated to the latest version when prompted. If you don’t already have OneDrive mobile on your device, you can download it here.

New Updates for Mac Office Users

In January, we introduced that enhance how teams can easily produce advanced documents, presentations, and spreadsheets from anywhere, as well as have powerful ways to search, preview, and interact with those files.

Starting this week, the OneDrive client for Mac will now be part of the Office 2016 for Mac Click-to-Run installer. This means that the OneDrive standalone client will be automatically installed as part of your Office installations rather than having to install it separately. For customers currently running the Mac App Store version, OneDrive will now automatically migrate your settings to the standalone version.

Why are we doing this? First off, we want to make getting OneDrive as easy as possible as well as you up and running quickly. Second, many customers have asked us to add the standalone version of OneDrive as it will not only automatically launch at startup but the OneDrive quick access icon will stay persistent in the Mac Finder, much the same way it does on the Taskbar for Windows users today.

Finally, this update will also bring requested functionality to the Mac OneDrive client:

Office For Mac will work with OneDrive to intelligently open your files locally if it has already synced the file rather than download a new copy, so your files will open much more quickly

For our Office 2016 for Mac users, updates made to your documents will now sync only the changes (differential sync) rather than the full file each time you save, allowing you to work faster than ever.

Files synced onto the local machine can be shared within Office 2016 for Mac with the same user experience found on all OneDrive and SharePoint endpoints so go ahead and share from anywhere.

We will announce more features and functionality coming to our customers in May at the SharePoint Conference North America. In the meantime, if you have any suggestions you’d like to see us implement, make sure to visit our OneDrive UserVoice page.
Click to expand...

Source: OneDrive Brings New Sharing and Collaboration Features to Mac, iOS and Android - Microsoft Tech Community - 185389

Windows 10: New collaboration features on OneDrive for web

New collaboration features on OneDrive for web

New collaboration features on OneDrive for web

New collaboration features on OneDrive for web

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