Windows 10: I need a live person for help with setting a TEams meeting OUtlook

Sarah Broman · Nov 13, 2023

I have OUtlook and Teams but I am not able to schedule a Teams appointment from within my Outlook calendar.

:)

Brink · Nov 13, 2023

Live transcription with speaker attribution now in Teams meetings

We’ve all been in situations where we’re double-booked or joined a meeting late. You don’t want to interrupt the flow but need to catch up quickly. Or, for accessibility reasons or ambient noise situations, you need help following the conversation and understanding who’s speaking. Wouldn’t it be great to have transcription with speaker attribution built into the meeting?

We’re excited to now offer live transcription in Microsoft Teams meetings for English (US). Live transcription is a written record of the spoken text that occurs during a meeting. It identifies each speaker, is captured automatically in near real time, and is available during and after the meeting.

Delivering live transcription with high accuracy, minimal latency, and cost efficiency at enterprise scale has been one of the toughest challenges in the industry. Over the last two years we’ve made significant strides in solving this problem and have dramatically improved our models for accuracy using meeting context in real time and cutting edge AI.

Live transcription in Teams uses a meeting's invitation, participant names, attachments, etc. to improve the accuracy and recognize meeting-specific jargon for each transcript automatically, without any human involvement. This means no one at Microsoft ever sees the meeting’s content, and the models are automatically deleted immediately after each meeting. In addition, Microsoft doesn’t use or store this data for improving its own AI.

How to set up live transcription in Teams meetings

To get started, the tenant admin just needs to turn on the Allow Transcription policy. Then the meeting organizer or a presenter can start transcription.

In terms of privacy, live transcription is similar to recording a meeting. Participants are notified that live transcription is on and have the ability to hide it from their meeting view with just a click. If they choose not be identified, attendees can also turn off speaker attribution in their profile settings.

After the meeting, the saved transcript is available for reference and download in Teams for desktop and web.

The transcript is also immediately available in the meeting event in Teams calendar, as well as through the transcript tile in the chat.

Teams live transcription files are stored in the meeting organizer's Exchange Online account and only the organizer and tenant admin have permissions to delete it.

Teams meeting recordings that are saved in OneDrive for Business and SharePoint (ODSP) use Teams live transcript to display captions in recordings, so we recommend turning on live transcript to ensure captions are present in post-meeting recordings.

Note that live transcription is not guaranteed to be 100% accurate and so should not be relied upon in life-altering situations.

Who can start using live transcriptions?

Live transcription with speaker attribution is available for scheduled Microsoft Teams meetings (in U.S. English) to our public cloud customers with licenses for Microsoft 365 E3, Microsoft 365 E5, Microsoft 365 Business Standard, and Microsoft 365 Business Premium SKUs. Live transcripts for channel and Meet Now meetings will be coming soon.

Delivering highly accurate, AI-based live transcriptions for Teams meetings has been a massive and rewarding effort across the company. With this powerful foundation built at scale, we’re ready to tackle the next set of challenges to keep improving inclusivity, accessibility, and productivity in Microsoft Teams meetings. Stay tuned…

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Source: https://techcommunity.microsoft.com/...n/ba-p/2228817

Brink · Nov 13, 2023

Microsoft Teams meetings for the classroom

Over the last few weeks, schools have been working tirelessly to enable distance learning for their students and faculty. We’ve heard directly from many of you about engaging students in lessons, encouraging student to student collaboration, and facilitating staff professional development all while remote and we are inspired. We also know these last few weeks have not been easy as uncertainty continues to grow worldwide and the need for our tools to be safe and reliable has never been greater. In all of this, we want to say thank you for sharing your thoughts and ideas on how we can improve Microsoft Teams for distance learning, especially at such a critical time.

While we work on these improvements, we encourage you to explore the many ways you can use Teams today for online classes and meetings. We have created several resources to support you and your class during remote learning.

In this blog we have outlined how students, educators, and IT can maximize Teams for distance learning.

Getting started

Resources for educators

Learning Management System (LMS) integrations

Guidance for IT admins

What’s coming soon

Getting Started with Teams meetings

Creating, attending, and running meetings while using Teams for distance learning

Teams for Education Quick Start Guide (PDF) that includes meetings and calls

Microsoft Teams meetings training

Resources for educators

A how-to video or short webinar are convenient ways to learn directly from trusted experts. Below are a few that we recommend to help you quickly ramp up on Teams meetings.

Quick tips videos: Alice Keeler's Teams meeting "micro-PD"

EdTech expert Alice Keeler has developed a helpful set of “micro-PD" YouTube videos in a Playlist so you can quickly ramp up on Teams meetings. Each video is :30 to :45 seconds long and designed for you to master tips for teaching in Teams in under a minute. See for yourself in the video below!

You can access Alice’s entire Teams meetings micro-PD playlist and for more training, here is her entire https://www.youtube.com/playlist?list=PLqa7N83LLptyHiUNIrdFB11tacCLcvVpy. Bookmark both so you can reference at any time.

Webinar - Online lectures and classes with all your students

Dominic Williamson from our product team goes over how to use Teams meetings for distance learning for both K-12 and Higher Education students in this .

Webinar - Using Teams Meetings in the classroom and what's coming soon

Gordon Chang from our product group demonstrates Teams meetings and discusses the future roadmap in this (you can also review the PowerPoint slides).

LMS Integrations

We recently announced that Teams meetings can now easily be integrated with the world’s leading Learning Management Systems (LMS). Learn how you can create a Teams meeting right from within Canvas, Blackboard, Schoology and other LMSs.
Are you an LMS developer who wants to enable Teams meeting creation from within your LMS? We’ve got you covered. Learn how to install the Teams app inside of your LMS here.

IT admin guidance

We want you to be aware of and familiar with the different policy settings for Teams as you deploy. Here are two essential articles that all IT Admins should reference to get the most out of Teams meetings.

IT Admin guidance for setting up meetings

Manage meetings policies in Teams

What's coming soon

We have been listening closely to educators and have already integrated your feedback into our product plans. Here are the features we are currently recently announced, and we have many more being active worked on in UserVoice for Teams and education that you can get the latest status on. Just look for the "Working on it" status in UserVoice items

[table][tr][td]Enhancing meetings for Instruction[/td] [td]• Raise hand • Custom video background[/td] [/tr] [/table]

As we work to improve the Teams meetings experience for instruction, our top commitment is reliable service delivery to each school and university using Teams. We are also prioritizing features that ensure student safety by making it easier for educators to manage their online classes in Teams meetings.

Thank you again for making time to share your remote learning experiences with us! It is through your feedback that we can build a more useful education tool. Please continue to share your feedback and ideas through UserVoice and feel free to track all of these features on the public roadmap. We’ll continue to share updates on what we’re working on and what you can expect in the weeks to come.
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Source: https://techcommunity.microsoft.com/...d/ba-p/1282906

Brink · Nov 13, 2023

New settings in Outlook give everyone a break between meetings

While back-to-back meetings have become a hallmark of the pandemic era, our recent research proves that even small breaks between meetings can have a positive impact on our stress levels and our ability to focus and engage in meetings.

New settings in Microsoft Outlook make it easy to automatically carve out these essential breaks between back-to-backs – and because we know that one size does not fit all, companies have two options.

This past summer we released settings that allow individuals to set scheduling defaults that automatically shorten meetings they schedule.

And based on our research and customer feedback, today we are releasing an additional new setting that allows our commercial customers to set organization-wide scheduling defaults that shorten meetings and create space for breaks for everyone at a company.

The organization-wide setting can be deployed by company administrators using PowerShell.

Administrators can set the meetings in their organization to start late or end early automatically, determining if the break happens at the beginning or end of meetings. From there, a company can also apply different settings to different meeting lengths – 60 minutes and over or under 60 minutes. For example, you can make all meetings under 60 minutes start late with a five minute break and all meetings 60 minutes or over start late with a 10-minute break.

Because we know flexibility is important, once the setting is deployed at the organization level, it is easy for individuals to adjust the setting for their needs – for individual meetings, or all meetings they schedule – by following these instructions.

How does it work?

Once the PowerShell cmdlet has been enabled, the following will happen:

Individuals in the organization will see their meeting length reduced when creating an event in Outlook.

If a user has already created an individual setup at any point, the company-wide policy will not apply to them.

For now, Outlook on the web will notify users that their organization has implemented a change in their meeting length

Outlook on the web users will see an in-app notification of the change

The notification will come later to other Outlook clients and users will see it then

If users have created an individual setup, they will not see the notification – since the change does not apply to them

All Outlook clients in their latest version will respect the setting but for now only Outlook on the web will show the in-app notification of the change. For the most updated information on which versions respect the settings, read this article.

Meetings scheduled from Microsoft Teams will not respect this setting at this time, but shortened events created in Outlook will show up in the Teams calendar with the shortened length. The capability will be coming to meetings scheduled from Teams in the future.

We know that even in the same organization, teams and individuals have different needs so users can change their meeting length at any point and override the company setting by following the instructions in Make all your events shorter automatically - Office Support (microsoft.com)

How do I enable this?

For our main Microsoft Exchange Online PowerShell documentation, please go here. You can also follow the instructions below.

Admins can set the default settings for shortened events using Set-OrganizationConfig.

[-ShortenEventScopeDefault <String | Uint32>]

The ShortenEventScopeDefault parameter specifies whether events start late or end early.
Possible values:

None | 0: shortened events is OFF (i.e. unchecked in the UX) - This is the default value

EndEarly | 1: end early

StartLate | 2: start late

[-DefaultMinutesToReduceShortEventsBy <Uint32>] - optional

The DefaultMinutesToReduceShortEventsBy parameter specifies the number of minutes to shorten events under 60-minutes long.
Possible values: 0-29.
Default value: 5.
This parameter cannot be set without the ShortenEventScopeDefault parameter.

[-DefaultMinutesToReduceLongEventsBy <Uint32>] - optional

The DefaultMinutesToReduceLongEventsBy parameter specifies the number of minutes to shorten events that are 60-minutes or longer.
Possible values: 0-29.
Default value: 10.
This parameter cannot be set without the ShortenEventScopeDefault parameter.

Examples:

(valid) All users in the organization start 5/10min late:

Set-OrganizationConfig -ShortenEventScopeDefault 2 (this uses the default length)

(valid) All users in the organization have short (under 60 minutes) and long (60-minutes or longer) events start 5-min late:

Set-OrganizationConfig -ShortenEventScopeDefault 2 -DefaultMinutesToReduceLongEventsBy 5

(invalid) All users in the tenant have events start 5 min late.

Set-OrganizationConfig -DefaultMinutesToReduceLongEventsBy 5 Invalid. Missing ShortenEventScopeDefault.

Note: Admins can see the current value of the settings using Get-OrganizationConfig cmdlet.

As always, your feedback helps us prioritize our work and understand better how we can help you, so stop by our UserVoice channel and share your ideas.

Thanks!
Gabriel
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Source: https://techcommunity.microsoft.com/...s/ba-p/2276514

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Live transcription with speaker attribution now in Teams meetings