Windows 10: Meeting Room emails and Sharing Laptop Security questions.

Max Staniland · Jan 13, 2023

Hi there, We have several meeting rooms that people are planning on using the same laptop for.These people will be different every time, but wish to use the same laptop. This would be to achieve things such making Teams calls, calendar invites.The concern here is security. If person A uses the laptop to make a load of calls on teams and has lots of calendar invites, when Person B comes to use it how can we ensure that all of Persons A data is removed, like calendar invites and chats in Teams?Is there something that Microsoft offer to combat this.

:)

Brink · Jan 13, 2023

Breakout rooms available today in Microsoft Teams

Creating meaningful connection can be difficult in larger group settings. Breakout rooms allow organizers to divide the meeting into sub-groups to facilitate discussions and brainstorming sessions.

We are excited to announce that breakout rooms will be available today in Microsoft Teams (available in GCC this week).

The meeting organizer can create up to 50 breakout rooms and choose to automatically or manually assign participants into rooms. The organizer can start a breakout room in a Teams meeting or a Teams channel meeting, allowing greater flexibility on how you want to meet.

Using the breakout room settings, the meeting organizer can choose to allow participants to come back to the main meeting at any time, then return to the assigned breakout room. This way participants can ask a clarifying question without disturbing the breakout room discussions.

Also, organizers can use the setting to re-create breakout rooms in the same meeting. This allows them to assign participants into new room setups.

The meeting organizer can create, rename, and delete rooms as needed.

Once the breakout rooms are open, meeting organizers can join any of the breakout sessions. And should the need arise, you can quickly switch attendees in between breakout rooms.

Organizers can send announcements to the breakout rooms, and recall all participants back to the main meeting at any time.

Since breakout rooms are Teams meetings, all the innovation that makes Teams meetings inclusive, interactive, and intelligent are available within. Attendees can discuss a topic in their breakout room while in a virtual coffee shop in Together mode. Or students can bring up the Microsoft Whiteboard and draw out their ideas. This is also true of our security features that help make your Teams meetings a safe and secure place to meet.

Any files from the breakout rooms can be shared in the main meeting once everyone is back together and will be available afterwards in the meeting chat.

FAQ

Who can start a breakout room?

Only the meeting organizer can start breakout rooms.

How can I use breakout rooms?

The meeting organizer can start a breakout room on the desktop client only.

Participants can join a breakout room from desktop, web or mobile. Microsoft Teams Rooms do not have breakout room capabilities yet.

Participants logged in from multiple devices will have all end points join the same breakout room.

How do I make sure I can start using breakout rooms?

Make sure that the new meeting experience is enabled (Teams -> Settings -> General -> Check “Turn on new meeting experience”)

Check and make sure you have the latest Teams updates (Update Microsoft Teams - Office Support)

IT admins can check how often their tenants get updates, which may impact when their users receive new features like breakout rooms (Set up the Standard or Targeted release options - Microsoft 365 admin | Microsoft Docs)

I’m an educator, what will my students be able to do?

Since breakout rooms are Teams meetings, the same security policies and options apply.

Educators will have the option to push students into the breakout rooms and pull them back to the main meeting, without any additional action needed by the student.

Students can be assigned to breakout rooms, join breakout rooms, use the whiteboard or screen share if allowed to in normal school meetings, re-join the main meeting, and see their breakout room chat.

Students cannot add participants, will not see suggestions of students who should join, cannot get meeting details or dial out, will not see the files or chats from other breakout rooms, and cannot rejoin the original meeting themselves.

Learn more about using breakout rooms at your school or university here.

Click to expand...

Source: https://techcommunity.microsoft.com/...s/ba-p/1968481

DTG1 · Jan 13, 2023

Cannot access shared network drive

Personally, I wouldnt use Everyone. If anyone hacks into you, they have full access to everything and can demolish everything on your raid. I would rather set up accounts and access separately for each person. That way, I know who did all that damage. In the end with a little extra work, I feel more secure by using Authenticated Users.

If this helps.
step 1 create non-microsoft account and without email and address without admin rights
step 2 share a drive or folder to specific user account (if Everyone is listed, remove it)
step 3 set security > add Authenticated Users (if more than 1 account) or add specific users
step 3a remove Everyone from list
step 3b uncheck full control and write for all items listed except SYSTEM and Admin account.
step 4 right click Start > Computer Management > System Tools > Shared Folders > Shares ... to verify settings and change anything else. You can also see the number of connections to each share here.

sharonspost · Jan 13, 2023

Cannot access shared network drive

If this helps.
step 1 create non-microsoft account and without email and address without admin rights
step 2 share a drive or folder to specific user account (if Everyone is listed, remove it)
step 3 set security > add Authenticated Users (if more than 1 account) or add specific users
step 3a remove Everyone from list
step 3b uncheck full control and write for all items listed except SYSTEM and Admin account.
step 4 right click Start > Computer Management > System Tools > Shared Folders > Shares ... to verify settings and change anything else. You can also see the number of connections to each share here.
Click to expand...

I could scream! so much time wasted on this stupid error, as if time is not precious enough!
It probably would work fine if I could see the other computer! But I cannot see the other computer!

Windows 10: Meeting Room emails and Sharing Laptop Security questions.

Meeting Room emails and Sharing Laptop Security questions.

Meeting Room emails and Sharing Laptop Security questions.

Meeting Room emails and Sharing Laptop Security questions.

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