Windows 10: New capability in Office 365 to save your files to cloud more easily

Brink · Jan 25, 2019

To protect against device loss or damage and to provide anywhere access to files, we recommend storing them in Office 365. Last June we announced Known Folder Move (KFM) in OneDrive for customers on Windows 7, 8.1 and Windows 10. Known Folder Move provides an easy way to redirect your desktop documents and folders to OneDrive, making OneDrive the default location for those files. With KFM, your content is automatically synced to OneDrive with no disruption to productivity.

Today we are announcing a new capability that makes it easier for you to create and save your Word, Excel, or PowerPoint document directly to the cloud. When you go to save an Office365 document using Ctrl+S (Windows), Cmd+S (macOS), or the Save button, the new dialog box will default to OneDrive or SharePoint Online. And if you forget to save a new document before exiting, you will also see this updated save experience.

Once a document is saved in the cloud, you can easily rename the file and change the location from the title bar. This ability to save your document to the cloud directly from Word, Excel, or PowerPoint will roll out to Office 365 on Windows and Mac beginning in February.

These features, along with OneDrive Files On-Demand for Mac, are part of our investments in making it easier for you to get your files into the cloud. By saving to the cloud, you will be able to securely access your most important documents from any device and start collaborating with others from the get go.
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Source: Save your files to the cloud more easily - Microsoft Tech Community - 325133

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Brink · Jan 25, 2019

New to Office 365 in November: new collaboration capabilities and more

This month, we’re announcing several updates to the Office apps to help you easily and effectively collaborate with others. This includes real-time co-authoring in PowerPoint, the ability to upload attachments to the cloud directly from Outlook and other collaboration capabilities.

Expanding real-time co-authoring to PowerPoint

When we launched Office 2016 last year, we said we would expand real-time co-authoring to more of our native apps beyond Word on Windows desktops. We are excited to announce that real-time co-authoring is now available in PowerPoint on Windows desktops, allowing you to see what others are typing as it happens on a given slide.

Real-time co-authoring is now available in PowerPoint on Windows desktops.
[table][tr][td]Availability: Real-time co-authoring is currently available in PowerPoint Mobile on Windows tablets, and it is now also available in PowerPoint on Windows desktops for Office 365 subscribers in the Office Insider program.[/td] [/tr] [/table]

Use Outlook to move attachments to the cloud and share with others

Outlook already lets you attach cloud-based documents to an email, helping you better collaborate with others using a single version of the file. Now you can easily transform a traditional attachment into a shared cloud document right within Outlook. Upload a file to your own OneDrive or a document library as part of an Office 365 Group. Then specify sharing permissions for the email recipients. Get started with cloud attachments in a few easy steps.

Easily transform a traditional attachment into a shared cloud document in Outlook.
[table][tr][td]Availability: Uploading attachments to the cloud is currently available in Outlook on the web, and it is now also available in Outlook on Windows desktops for all Office 365 subscribers.[/td] [/tr] [/table]

Stay on top of changes to shared documents with mobile notifications

We’re introducing notifications in Word, Excel and PowerPoint on mobile devices to alert you to activity with your shared cloud documents. Notifications let you know when changes are being made while you are away from a document, so you can stay connected and know when you need to act. Together with the integrated activity feed already available on Windows desktops, you can collaborate more confidently. Commercial customers and consumers receive notifications when documents are shared with others. Consumers are additionally notified when documents are edited. We’ll continue enhancing notifications to provide more detail and transparency around activity in shared documents in the future.

Mobile notifications alert you to activity with your shared cloud documents.
[table][tr][td]Availability: Sharing and editing notifications are now available for consumers in Word, Excel and PowerPoint on Android and Windows Mobile for Office Insiders. Sharing and editing notifications for consumers on iOS are coming with next month’s updates. Sharing notifications for commercial customers in all Office mobile apps will be available on all platforms in the coming months.[/td] [/tr] [/table]

Find, open and save documents more easily with Shared with Me and Recent Folders

We’ve added a Shared with Me tab in Word, Excel and PowerPoint. Just like in OneDrive, this view makes it easy to find and open documents that others have shared with you without leaving the app you’re working in. We’ve also added a Recent Folders list in the Recent tab, making it easier to navigate to the right place to find or save your files as desired.

The Shared with Me tab helps you find and open documents more easily.
[table][tr][td]Availability: The Shared with Me tab is now available in Word, Excel and PowerPoint on Windows desktops and Macs for all Office 365 subscribers, as well as on iOS and Android. It is coming soon for Windows Mobile. The Recent Folders list is now available in Word, Excel and PowerPoint on Windows desktops for Office 365 subscribers in the Office Insider program.[/td] [/tr] [/table]

Other Office 365 updates this month

We also have a few additional updates this month. Learn more by clicking the links below:

Built-in accessibility with Learning Tools in the Office apps and Office Lens

Designer, Morph and other PowerPoint Online updates for education customers

Office 365 is now available in 10 new markets for a total of 150 markets

Learn more about what’s new for Office 365 subscribers this month at: Office 2016 | Office for Mac | Office Mobile for Windows | Office for iPhone and iPad | Office on Android. If you’re an Office 365 Home or Personal customer, be sure to sign up for Office Insider to be the first to use the latest and greatest in Office productivity. Commercial customers on both Current Channel and Deferred Channel can also get early access to a fully supported build through First Release. This site explains more about when you can expect to receive the features announced today.

—Kirk Koenigsbauer
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Source: New to Office 365 in November—new collaboration capabilities and more - Office Blogs

Brink · Jan 25, 2019

New Multi-Geo Capabilities in Office 365

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Today, we’re thrilled to announce the general availability of Multi-Geo Capabilities in Office 365, a new feature that helps multinational organizations address their global data residency requirements. Multi-Geo has been in preview for the past 12 months, and thanks to the invaluable feedback from our preview customers, it is now ready for prime time.

Increasingly, governments, third-party regulators, and corporate compliance requirements are enacting data residency guidelines to address privacy issues. These guidelines restrict the free flow of data across borders and require that organizations’ data be stored within defined boundaries.

With more such requirements cropping up, multinational businesses are challenged with balancing between digitally transforming their organizations with the cloud and addressing their global data residency needs. This often means that they are stuck managing on-premises data centers or can offer the promise of the cloud only to a fraction of their employees. Neither is an elegant solution, as each creates employee and data silos that stifle teamwork and innovation. Furthermore, managing multiple platforms is not easy and is a strain on IT resources and infrastructure costs.

Multi-Geo addresses these concerns by enabling a single Office 365 tenant to span across multiple Office 365 data center geographies (Geos) and gives customers the ability to store their Office 365 data at-rest for Exchange Online and OneDrive, on a per-user basis, in their chosen Geos. Microsoft commits to storing the data-at-rest in the customer chosen Geo and will not move the data-at-rest outside of the customer chosen Geo unless it is directed by a customer administrator.

Multi-Geo is now available for Exchange Online and OneDrive. With Multi-Geo, customers can choose in which Geo each user’s mailbox contents (e-mail body, calendar entries, and the content of e-mail attachments) and OneDrive uploaded files are stored at rest. Microsoft commits to providing in-Geo data residency, business continuity and disaster recovery for your core customer data. Microsoft is also working on making Multi-Geo enabled for SharePoint Online and Office 365 Groups soon and is exploring Multi-Geo for other Office 365 workloads.
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Note: Multi-Geo introduces the following new terminology
Central Geo: The Geo where your Office 365 tenant was created, based on the billing address you used when signing up for your Office 365 subscription
Satellite Geo: Additional datacenter Geos that your Office 365 tenant is extended into to store Mailboxes and OneDrive files
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For example, Contoso, a multinational with employees in the USA, Europe and Australia can move from managing multiple on-premises servers around the world to a single Multi-Geo enabled Office 365 tenant and address their global data residency needs. Exchange Online Mailboxes and OneDrive files for each employee may be stored at-rest in each of the Geos Contoso operates within.

Employees are now a part of the same Office 365 tenant and can experience collaboration features they did not get in the past because their data lived in fragmented silos. With Multi-Geo, all employees now have a common sharing experience in OneDrive and employees can easily use the global people picker to share a document with colleagues. Similarly, the “Shared-with-me” option in OneDrive now shows a unified list of files shared from employees across all Geos. Employees also get a truly modern experience of discovering people and content that matter to them most using Delve. These are among the many new collaboration features that become native regardless of where the content or the employee resides.

Managing a combination of multiple on-premises and cloud systems is a strain on IT resources and costs. Multi-Geo alleviates this pressure by enabling IT personnel to manage their users and data from the Office 365 administration portal. Admins can use familiar tools to move data between Geos, tailor sharing and config policies for each Geo, and generate reports that show where each user’s data is stored at-rest.

Available Geos

The Microsoft global network is huge, in fact among the top three global networks in the world. With Multi-Geo, you can extend your Office 365 tenant to store your users’ data to one or more of the following Geos.

[table][tr][td]Asia-Pacific (APC)[/td] [td]Australia (AUS)[/td] [td]Canada (CAN)[/td] [/tr] [tr][td]European Union (EUR)[/td] [td]India* (IND)[/td] [td]Japan (JPN)[/td] [/tr] [tr][td]Korea (KOR)[/td] [td]United Kingdom (GBR)[/td] [td]United States (NAM)[/td] [/tr] [/table]
*The India Geo is currently only available to customers with billing addresses and licenses purchased in India. We are working on resolving this and will notify soon!

Multi-Geo is not available for Office 365 Germany, Office 365 China operated by 21Vianet or for Office 365 US Government. Learn about where your Office 365 data is stored aka.ms/DataMaps.

Technical Info
Getting started with Multi-Geo is easy.
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Note: Configuration terminology
PreferredDataLocation: A user-level property that contains the Geo in which a user’s Exchange Online and OneDrive files will be stored at-rest
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1. Enable your Office 365 tenant with Multi-Geo Capabilities: Before a customer can start using Multi-Geo, Microsoft needs to enable the customer’s Office 365 tenant for Multi-Geo. This generally completes in a couple of weeks. The Office 365 admin center will notify when Exchange and OneDrive are Multi-Geo enabled. Please contact your Microsoft representative for details.

2. Choose and add Satellite Geos to your Office 365 tenant: In the OneDrive Admin center, choose Satellite Geos and enter a unique namespace for each (e.g. contosoAUS.sharpeoint.com). Exchange Online does not require this step.

3. Pick Satellite Geos for users and move their mailbox and OneDrive files: Using the Azure AD parameter PreferredDataLocation, set the Geo for each user’s Exchange Online Mailbox and OneDrive files. It is required to set PreferredDataLocation via Azure AD connect for objects synchronized from on-premises. AAD PowerShell can only be used for cloud-only objects.

Check out the following resources for more information –

OneDrive service description: Multi-Geo Capabilities in OneDrive and SharePoint Online in Office 365

Exchange service description: Multi-Geo Capabilities in Exchange Online

Setting PreferredDataLocation: Azure Active Directory Connect sync: Configure preferred data location for Multi-Geo capabilities in Office 365

Pricing and Licensing:
Multi-Geo is available as an add-on to the following Office 365 subscription plans for customers with a minimum of 5,000 Office 365 subscribed users in their Office 365 tenant.

[table][tr][td]Microsoft 365 F1, E1, E3 or E5[/td] [/tr] [tr][td]Office 365 F1, E1, E3 or E5[/td] [/tr] [tr][td]Exchange Online Plan 1 or Plan 2[/td] [/tr] [tr][td]OneDrive for Business Plan 1 or Plan 2[/td] [/tr] [tr][td]SharePoint Online Plan 1 or Plan 2[/td] [/tr] [/table]

Licensing

$2/user/month for users in Satellite Geos

Resource mailboxes (Rooms/Equipment) and legacy mailboxes do not need to be licensed

How to buy Multi-Geo?

Please talk to your Microsoft representative to buy Multi-Geo.
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Source: Get Global data location controls with Multi-Geo Capabilities in Office 365 - Microsoft Tech Community - 182710

RCoon · Jan 25, 2019

office 365 vs office 2013

my Microsoft surface came with 1 month trial of ms office 365 , now it's expired.now I wanna know if I she subscribe to office 365 or uninstall it & install office 2013. what's the difference between both?
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They are the same, 365 has less money making schemes, but dumps everything on the cloud.
365 is online, 2013 is 100% offline.
Also 365 will cost more in the longrun, especially if you dont upgrade for 3 years.

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