Windows 10: Universal Print Not Working Properly

Jamie Handelman · Feb 14, 2025

I set up Universal Print. I set up a Windows 365 Cloud PC to install the connector on. I have registered all of my printers, shared them out in the Universal Print admin center in Entra, and created the Intune policy to configure them on the windows devices.When I have the Cloud PC open and connected to VPN connected to our management firewall, it all seems to work. The PCs are able to print as normal. When I close the Cloud PC, it all stops working. No one is able to print, it says there's an error with the printer and we cannot connect to the printers. How do I fix this? It's not sustainab

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Brink · Feb 14, 2025

Universal Print preview available Windows 10 Enterprise and Education

If your organization has Windows 10 Enterprise E3 or E5, or Windows 10 Education A3 or A5, you are now eligible to enable the Universal Print public preview in your tenant. Universal Print is a Microsoft 365 subscription-based service that can help you centralize print management. The solution is fully integrated with Azure Active Directory and supports single sign-on scenarios.

Today, organizations with the following licensing subscriptions are eligible to participate in the Universal Print public preview:

Windows 10 Enterprise E3 or E5

Windows 10 Education A3 or A5

Microsoft 365 Enterprise E3 and E5

Microsoft 365 Education A3 and A5

Stay tuned to the Universal Print Blog for updates on eligibility for Microsoft 365 F3 and Microsoft 365 Business Premium, both of which are on the roadmap.

For step-by-step instructions on how to participate in the Universal Print public preview, and related resources, see accessing the Universal Print public preview.
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Source: https://techcommunity.microsoft.com/...d/ba-p/1655972

See also: Universal Print preview licensing questions | Microsoft Universal Print Blog

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Brink · Feb 14, 2025

Universal Print ready printers are here

Universal Print is a modern print solution that organizations can use to manage their print infrastructure through cloud services from Microsoft. When deployed with Universal Print ready printers, it doesn't require any on-premises infrastructure.

For those organizations considering the switch to Universal Print, there are several choices for existing and new hardware thanks to our many partners that have been hard at work developing updated firmware and new products that support Universal Print natively.

Updated firmware makes it possible for customers to keep using existing hardware and register printer directly with the Universal Print service. Where it makes sense, you have a choice of new printing hardware that is Universal Print ready and takes advantage of the latest printing technology.

We have compiled a list of partners and printers to help you decide the best options for your organization when you make the switch to Universal Print. The list is constantly growing so keep an eye on our blogs and partner page to see the latest lists or chat directly with your printer supplier of choice to learn about their plans for Universal Print.

Printers

Printers with Universal Print ready firmware built into the device help users more easily set up Universal Print in their organizations and leverage the full capabilities of their devices on the cloud platform.

Brother continues to support the the hybrid workforce, adding additional printing devices to the list of Universal Print ready devices. devices provide the flexibility and scalability to address diverse workplace needs, supporting Universal Print customers in their journey to the digital workplace.

Canon is the first manufacturer to releases Universal Print ready printers, and has an extensive set of printers available today. Canon releases models with native support for Universal Print at a consistent pace and more are expected throughout this year. Keep an eye on their listing for existing and new models on their lists.

HP will soon release their new ‘HP for Universal Print’ Workpath app, that delivers integration with Universal Print on all printing devices that support Workpath. The HP for Universal Print Workpath app modernizes the print experience to give users simple, driverless printing. Their target release date is summer 2021.

Konica Minolta MFPs integrate with the Microsoft 365 environment, so companies can reduce print-related costs and experience an improved printing experience and increased productivity. See the Konica Minolta list of Universal Print ready printers here.

Kyocera is expected to release their first set of Universal Print ready printers by late summer and more in early fall 2021.

Lexmark is one of the first printer manufacturers to integrate their firmware with Universal Print. The company’s portfolio includes reliable multi-function printers and printers, many of them support Universal Print natively. These enable the printing experience that users demand with File -> Print expectations. See the list of Universal Print ready printers here.

Ricoh is actively developing the Smart Operation Panel application for native integration with Universal Print. Keep an eye on their listing for the latest releases.

Toshiba has recently published their list of integrated printers certified to work with Universal Print. Native Universal Print support on these devices will be available soon.

Xerox will be releasing firmware updates to add Universal Print support to select models, including the AltaLink 8100 Series of MFP devices, in Fall 2021 with additional models becoming available at a future date.

Learn more

For more information about Universal Print partner solutions and updates visit our page at Universal Print partner page.
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Source: https://techcommunity.microsoft.com/...e/ba-p/2463642

Brink · Feb 14, 2025

Universal Print integration with Excel for the web

You can now print directly from Excel for the web to your organization’s printers with Universal Print. Integrating Universal Print into Excel for the web gives authenticated users a new in-app print experience to search for and print to available printers in their organization. They can do that on any device with Edge or Chrome browsers without installing the printer. How to use this new feature If you are using Universal Print in your organization and you have access to your organization’s printers, you can now print directly from within Excel for the web. To do that:

Open an Excel file in the browser.

Access the print interface in one of 3 ways:

Select File > Print

Select Page Layout > Page Setup

Through the Ctrl + P / Command + P keyboard shortcut

In the Printer section of the right-hand pane, expand the dropdown menu to see the available cloud printers to which you have access.

Select the printer you want to use from the list or search for a printer by name.

You can select the gear icon in the Printer section of the right-hand pane for more printer settings

Picture that shows a user printing from within Excel for the web. Print finishing options such as orientation, margins etc., including the selected printer are shown on the right of the screen.

Select the Print button.

Employees do not need to install the printer on the device used because. When they choose to print to a cloud printer, Excel doesn’t rely on the underlying browser’s print UI. Instead, it communicates with the Universal Print cloud service directly to get printer information and send the document to the selected printer. More ways to simplify printing Integrating Universal Print in Excel is another step towards providing a seamless print experience in cloud apps. Other Microsoft products that use Universal Print to simplify printing are OneDrive on the web, Dynamics 365 Business Central, Azure Virtual Desktop, Windows 365 Cloud PC and more to come. Try it and share your feedback This feature is currently rolling out to Universal Print customers. The rollout is expected to be completed by the end of November 2022.
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Source: https://techcommunity.microsoft.com/...b/ba-p/3657797

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