Windows 10: Microsoft Forms Brings Polls to Teams Meetings

Brink · Nov 16, 2020

This morning, Microsoft Teams announced new apps to make your meetings more productive and engaging. As a key component of this story, Microsoft Forms is excited to support you in customizing and improving the Teams meeting experience to suit your teamâs needs.

As we had announced at Ignite, Formsâ integration with Teams brings the power of polls to your meetings. We are delighted to inform you that we are rolling out Polls in Teams Meetings.

These polls leverage the infrastructure and capabilities of the Forms product to enhance your virtual meeting experiences. Whether you are running a large-scale training session, leading your monthly all hands, or teaching in a remote classroom , Polls in Teams meetings enables meeting presenters to get real time feedback and turn attendees into active participants.

Prepare for an Engaged Meeting

As the meeting presenter or organizer, you can prepare polls in advance. Simply go to your Teams meeting chat or Teams meeting details view and add (+ button) the Forms app as a tab to start creating polls. This tab will be automatically named âPolls.â

When creating these polls , you might notice Formsâ intelligence kicking in. As of today, we support answer suggestions based on text of the poll question. Soon, we will bring the same intelligent features within Formsâ surveys to Polls in Teams Meetings, so that poll creation is as frictionless as possible.

Unless you are designated as the meeting presenter or meeting organizer, you will not be able to add the Forms app as a tab and cannot create and manage polls. Thus, presenters are given control of their meeting experience, as attendees are only able to respond to polls.

Manage a Seamless and Interactive In-Meeting Experience

During the meeting, the presenter or organizer can launch a poll without leaving the meeting window by first clicking the Forms icon at the top of your Teams window. All your prepared polls appear on the right pane, from which you can choose which poll to âlaunch.â

Launch Polls During the Teams Meeting

If you have new questions to ask as your meeting progresses, you can quickly head back to the original âPollsâ tab, then create and launch your poll. When you want to stop collecting responses, you can close the poll.

Attendees will receive a pop-up bubble with the poll question. They can respond via this bubble or via the chat pane if they have it open. If the presenter has enabled non-anonymous poll results, attendees can view these results in the chat pane in real time.

Vote in Polls During the Teams Meeting

Evaluate and Take Action After the Meeting

After the meeting, you can evaluate poll results in the âPollsâ tab directly. You can even export them into an Excel workbook to run any analysis or share with colleagues, or view them on the web in the Forms app.

Trusted Security and Compliance

As Polls in Teams Meetings shares the infrastructure of Forms, it meets the same important compliance and privacy standards that Forms meets. Data collected from polls are encrypted and stored on servers in the U.S. or Europe (Europe if you are a European-based tenant).

Get Started

If your organization has a Microsoft 365 Enterprise, Business, Education, or Firstline Workers F3 plan, or an Office 365 Enterprise plan, you can soon, if not already, use polls in your Teams meetings on desktop and the web.

For more details on how to add polls in Teams Meeting and on other questions you might have, please visit our support page. If you have additional questions or feedback on Formsâ surveys, quizzes, or polls, please visit our Forms UserVoice site.
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Source: https://techcommunity.microsoft.com/...s/ba-p/1886317

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Brink · Nov 16, 2020

#MSIgnite 2020: What is New in Microsoft Forms

During Ignite 2020, we shared the latest Forms capabilities and scenarios that power team engagement and feedback sharing, helping you stay connected no matter where your team is located. Here's a deeper look at our announcements, as well as an opportunity to connect directly with the Forms product team.

Ignite 2020: Keeping Connected with Microsoft Forms

The workplace continues to evolve, and with the demand for remote and hybrid work flexibility accelerating, staying connected to a physically dispersed team is more important than ever. Hear from the people who matter to you with Microsoft Forms, and make feedback part of your everyday business intelligence. In our session, learn how Microsoft Forms can keep teams engaged and drive a data culture by ensuring your teams stay connected, no matter where they’re located.

Polls in Teams Meetings

We are pleased to announce new poll integrations with Microsoft Teams that will enhance the remote collaboration experience before, during, and after meetings. Polls have been a convenient way to quickly gather feedback in the Teams chat pane. Now, we are bringing the power of polls to meetings, helping you conduct more engaging, informative, and productive meetings.

With this integration, meeting presenters can create polls before a meeting, all in one place under a tab in the Teams meeting. During the meeting, they can launch polls that attendees from any endpoint (mobile, web, desktop) can view and answer, turning passive listeners into active participants. When the poll is published, it will pop-up on the respondents’ meeting screen as well as in the meeting chat, so it’s impossible to miss. Presenters can choose settings such as anonymous responses and close the poll so that it’s no longer accepting responses. All attendees will be able to see the results in real-time and respondents can follow up after the meeting to respond to a poll if the poll has not been closed. For less structured meetings where advanced planning is not required, meeting attendees can create ad-hoc polls during a meeting to get quick feedback on-the-spot. After the meeting, results of the poll can be exported for further analysis in Excel.

The new Forms polls for meetings is an easily discoverable and seamless experience on Teams, where you can prepare, launch, and evaluate polls powered by Forms across meetings of all types, from the quarterly business review to the team happy hour. This feature will begin rolling out to the public over the next several weeks.

Forms added to Office Mobile App

Forms is coming to the Office mobile app. With the Office app, you can easily create, share, and analyze your forms as well as your favorite Office apps all from one place, while on-the-go. The Office app is designed with simple, integrated tools that put the mobile device experience at the forefront. Once you’ve logged into the app, you will not need to repeatedly sign-in to access Forms. In addition to simplifying the mobile experience for Forms creators, Forms respondents can also open and respond to forms more seamlessly using the Office app.

Print a Blank Form

You asked, we listened. Form designers can now print blank copies of a form or quiz. Having heard your feedback, we understand that being able to print forms is important in the case of Internet or device availability issues, increasing accessibility, and storage for archival purposes.

To print a form, simply click the 3 dots on the upper right corner of the screen, near the “Share” button. From the dropdown that appears, select “Print Form”; a pop-up then appears to input your settings to print hard copies of your form or quiz.

Admin Controls for Forms PowerPoint Add-in

Now, admins can choose to enable the Forms add-in for PowerPoint, while keeping the remaining Office add-ins disabled for all Office apps.

Register for Customer Connections

Sign up here to join the Microsoft Forms product team for roundtable sessions to discuss your feedback-gathering needs, as well as learn about our roadmap for FY21. We have multiple roundtable sessions available*.

Promote a data-driven culture with Microsoft Forms. You’ll get to learn from the Forms product team on building a more engaged and data-driven work culture through structured feedback. We’re looking forward to discussing your workflows, frequency of data collection, what’s working well, and where we, the Forms team, can improve.

9/24 4:00-5:00 PM PST

10/14 6:00-7:00 AM PST

10/14 12:00-1:00 AM PST

Microsoft Forms and Teams for interactive meetings. You’ll get a chance to engage with us on one of our latest and most exciting features: the interactive, live poll on Teams, as mentioned above. During this session, we look forward to understanding your current experience getting live feedback during meetings and incorporating your input into a first-rate Teams experience Microsoft Forms.

9/24 5:00-6:00 PM PST

10/14 7:00-8:00 AM PST

10/14 1:00-2:00 AM PST

*Capacity is limited.

We look forward to connecting with you!

To provide feedback, please go to the Microsoft Forms UserVoice site to offer suggestions or vote on ideas others have already submitted.
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Source: https://techcommunity.microsoft.com/...0/ba-p/1680462

Brink · Nov 16, 2020

New Meeting and Calling Experience in Microsoft Teams

You may have seen the recent announcement of new meeting features in Teams in Reimagining virtual collaboration for the future of work and learning (if not, check it out!). Today, we’re pleased to share that we’re making several of these features available to most users of Teams over the next few days.

We’re gradually rolling the features out. Once you’ve got the build that has the new experience (Teams desktop app only), you’ll have the option to turn it on. Read on to learn how to turn it on, what comes with it, how to use it, and answers to some common questions. Let’s get right to it!

Turn on the new experience

You do this via a checkbox in Teams Settings. Here’s how:

Select your profile pic at the top of the Teams app, then Settings > General. (General should be what’s showing when you open Settings, so you probably won’t have to select it.)

Select Turn on new meeting experience.

Restart Teams by doing the following:

a. Right-click or Cmd-click the Teams icon in the Windows task bar or Mac System Tray.
b. Select Quit.
c. Start Teams again like you normally would.
You might also see a notification that announces the new experience or reminds you to turn it on. Then it’s even easier—in that notification, choose Turn it on now if you’re ready at that point, or Maybe later if you’re in the middle of something.

What happens after you’ve turned it on

After turning on the new experience and restarting Teams, the biggest thing you’ll probably notice is that any calls and meetings will pop out into their own window, separate from the main Teams window. Like this:

If you’re still seeing calls and meetings in the main Teams window after turning the setting on and restarting, go to your profile pic again and select Check for updates. Once that is done, do the same quit and restart procedure per above. That should do the trick.

But wait, there’s more

Here are the other new things you’ll see and can try out:

Meeting controls are moved to the top of the meeting screen. They’re docked there so you always have access to them (without jiggling your mouse) and they’re out of the way of the content and video that’s being shared.

Large gallery view lets you see up to 49 video streams at once. This view is available when there are 10 or more attendees who are sharing video. To switch to large gallery, go to More options (…) in the meeting controls > Large gallery.

Here’s what it looks like—pretty cool to see all those faces!

Together mode lets you feel like you’re in the same shared space with everyone in the meeting. (It might be even more fun than Large gallery.) It’s in the same menu as Large gallery, just below it. Here’s Together mode:

Together mode is available when 5 or more participants are sharing video.

Both Large gallery and Together mode are being rolled out gradually over the next few weeks. If you don’t see them right away, check again later.

Meeting notes are now taken directly on the meeting’s Meeting notes tab in the main Teams window. (This is one of the benefits of having the meeting in a separate window.) To access or take notes from within the meeting window, select More options (…) > Show meeting notes and you’ll see the usual side pane come up. In the pane, there is a Take notes button that brings you to the Meeting notes tab.

Focus mode is available when content is being shared. If you’d like to pay close attention to content, without the distraction of seeing video feeds, Focus mode is for you. It’s available in the meeting controls under More options (…) > Focus mode. Give it a whirl!

Common questions

Has screen sharing changed? How do I share my screen?

No big changes here. In the meeting controls at the top, select Share screen. The screen choices you have will come up from the bottom of the meeting window just like they did before.

To stop sharing your screen, select Close screen share in the meeting controls. It’s the icon next to the Leave button.

Why are message extensions grayed out? I like to send polls in meeting chat.

We’re working on it! For now, if you want to send a poll or use other message extensions in the meeting chat, go back to the main Teams window, select the meeting chat (either via the Calendar or the list in Chat), and do it there.

What about InVision Freehand whiteboard?

Yup, we’re working on that, too.

Will live events also open in their own window?

No, not yet—that functionality is coming soon.

Focus mode is nice, but what about Full screen view?

We like Full screen view, too! (It’s available currently in meetings that happen in the main Teams window.) We’re working on bringing that to the new experience as well. When we do, you’ll have both Focus mode and Full screen view to choose from.

Is this available for any license type?

The new experience isn’t available for Teams for Government or Teams free just yet. But soon.

Which platforms?

The new meeting and calling experience is available for the Teams desktop client on both Windows and Mac. It’s not available for Teams on the web. (If you need to download the desktop client, go here.)

What if I don’t turn the new experience on?

We’d love for you to try it out. We’re making it available in this way partly because in the near future, we’ll turn the experience on by default. Eventually, the setting to turn it on and off will go away. At that time, the experience of meetings in separate windows, with the meeting controls at the top, will become the norm. So we want you to have ample time to get familiar with it.
That’s our overview and how-to for this new meeting and calling experience. We hope you’ll try it. Remember to check for updates and restart the Teams client after you turn it on. Enjoy!
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Source: https://techcommunity.microsoft.com/...s/ba-p/1537581

Brink · Nov 16, 2020

Microsoft Teams meetings for the classroom

Over the last few weeks, schools have been working tirelessly to enable distance learning for their students and faculty. We’ve heard directly from many of you about engaging students in lessons, encouraging student to student collaboration, and facilitating staff professional development all while remote and we are inspired. We also know these last few weeks have not been easy as uncertainty continues to grow worldwide and the need for our tools to be safe and reliable has never been greater. In all of this, we want to say thank you for sharing your thoughts and ideas on how we can improve Microsoft Teams for distance learning, especially at such a critical time.

While we work on these improvements, we encourage you to explore the many ways you can use Teams today for online classes and meetings. We have created several resources to support you and your class during remote learning.

In this blog we have outlined how students, educators, and IT can maximize Teams for distance learning.

Getting started

Resources for educators

Learning Management System (LMS) integrations

Guidance for IT admins

What’s coming soon

Getting Started with Teams meetings

Creating, attending, and running meetings while using Teams for distance learning

Teams for Education Quick Start Guide (PDF) that includes meetings and calls

Microsoft Teams meetings training

Resources for educators

A how-to video or short webinar are convenient ways to learn directly from trusted experts. Below are a few that we recommend to help you quickly ramp up on Teams meetings.

Quick tips videos: Alice Keeler's Teams meeting "micro-PD"

EdTech expert Alice Keeler has developed a helpful set of “micro-PD" YouTube videos in a Playlist so you can quickly ramp up on Teams meetings. Each video is :30 to :45 seconds long and designed for you to master tips for teaching in Teams in under a minute. See for yourself in the video below!

You can access Alice’s entire Teams meetings micro-PD playlist and for more training, here is her entire https://www.youtube.com/playlist?list=PLqa7N83LLptyHiUNIrdFB11tacCLcvVpy. Bookmark both so you can reference at any time.

Webinar - Online lectures and classes with all your students

Dominic Williamson from our product team goes over how to use Teams meetings for distance learning for both K-12 and Higher Education students in this .

Webinar - Using Teams Meetings in the classroom and what's coming soon

Gordon Chang from our product group demonstrates Teams meetings and discusses the future roadmap in this (you can also review the PowerPoint slides).

LMS Integrations

We recently announced that Teams meetings can now easily be integrated with the world’s leading Learning Management Systems (LMS). Learn how you can create a Teams meeting right from within Canvas, Blackboard, Schoology and other LMSs.
Are you an LMS developer who wants to enable Teams meeting creation from within your LMS? We’ve got you covered. Learn how to install the Teams app inside of your LMS here.

IT admin guidance

We want you to be aware of and familiar with the different policy settings for Teams as you deploy. Here are two essential articles that all IT Admins should reference to get the most out of Teams meetings.

IT Admin guidance for setting up meetings

Manage meetings policies in Teams

What's coming soon

We have been listening closely to educators and have already integrated your feedback into our product plans. Here are the features we are currently recently announced, and we have many more being active worked on in UserVoice for Teams and education that you can get the latest status on. Just look for the "Working on it" status in UserVoice items

[table][tr][td]Enhancing meetings for Instruction[/td] [td]• Raise hand • Custom video background[/td] [/tr] [/table]

As we work to improve the Teams meetings experience for instruction, our top commitment is reliable service delivery to each school and university using Teams. We are also prioritizing features that ensure student safety by making it easier for educators to manage their online classes in Teams meetings.

Thank you again for making time to share your remote learning experiences with us! It is through your feedback that we can build a more useful education tool. Please continue to share your feedback and ideas through UserVoice and feel free to track all of these features on the public roadmap. We’ll continue to share updates on what we’re working on and what you can expect in the weeks to come.
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Source: https://techcommunity.microsoft.com/...d/ba-p/1282906

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