Windows 10: New features in Outlook mobile app for business

Brink · Sep 25, 2018

Three years ago, we launched Outlook mobile with a mission to deliver the best on-the-go email and calendar app, one that combines delightful customer experiences with enterprise-grade security. To serve an ever more mobile and distributed workforce, today we are announcing new, advanced enterprise capabilities for Outlook mobile with support for Microsoft Information Protection native labeling, as well as improved mobile device management. We’re also helping our customers stay connected and on top of what’s important with new features including Favorite Notifications and Microsoft Teams integration in Outlook. We’re confident that these new capabilities, along with our continued commitment to a first-class user experience, will help make Outlook mobile the preferred choice for your organization.

Designed uniquely for a mobile-first experience, Outlook for iOS and Android introduced new ways to stay connected and organized all in one app while helping you focus on what’s truly important. Over the years, we’ve delivered deeper integration with Office 365 and added an array of artificial intelligence (AI) capabilities that help anticipate your needs. We also re-architected Outlook mobile on the Microsoft Cloud and added a broad range of enterprise and compliance capabilities, such as FedRAMP, Hybrid Modern Authentication, and support for app protection policies to help you protect and manage your organization’s confidential information.

Today, Outlook mobile is used on more than 100 million devices and includes customers like Adventist Health System and Razer:
“From a support perspective, Microsoft Intune and mobile email with Exchange Online have been tremendous timesavers. Employees had to unenroll and re-enroll devices in a previous email security program, and our infrastructure support team was inundated with support tickets around the need to resync mobile email accounts. But with Intune, employees download the Microsoft Outlook mobile app, we apply the correct policies, and they’re off and running.”
—Tony Qualls, director of Enterprise Technical Services at Adventist Health System
“With Outlook mobile and the Teams’ mobile app you have access to everything else that’s embedded within it, be it PowerPoint, or Excel, or your files in OneDrive, team conversations, or calendar events. So using these apps to do anything you need easily and conveniently from your phone makes things so much more efficient and quick.”
—Tom Moss, senior vice president of the Mobile Division at Razer
We’re delighted to receive continued high ratings for Outlook mobile from customers like you. As we further our vision with today’s announcements, we hope to keep earning your trust in Outlook mobile as the right choice for your business.

New enterprise information protection and deployment capabilities

We know that protecting confidential information is top of mind for our customers, so today we’re announcing new capabilities to help you secure sensitive information while making it easier to manage and deploy Outlook mobile. We’re committed to delivering best-in-class enterprise and security capabilities along with the ease of use and speed you love.

Easily apply sensitivity labels to emails

Customers will soon be able to classify and label Outlook mobile emails to help ensure that sensitive information is handled in compliance with your company policies. We are introducing Microsoft Information Protection native labeling in Outlook for iOS and Android to help enforce a common set of protection policies and actions across Microsoft 365 apps. For example, administrators could specify custom sensitivity labels such as “General” or “Company Confidential” with corresponding actions such as adding a footer to emails or encrypting emails, respectively. As a user, you will then be able to add a “Company Confidential” label to the email so that it can only be opened by recipients who are authorized to decrypt the message. Your administrator could also set up a policy to allow you to change a sensitivity email label if necessary but require a justification to do so for tracking and compliance purposes. Our goal is start rolling out this feature to commercial Outlook mobile customers by the end of the year, initially in preview.

New capabilities to simplify deployment and management of Outlook mobile

To enable organizations to get their employees quickly set up on their secure mobile email and calendar solution, we’re adding new app configuration capabilities for Outlook mobile.

Ensure only corporate accounts are added to Outlook mobile—We recently rolled out a new experience to help ensure that adding only work accounts is straightforward and to help mitigate the risk of employees using personal accounts on company devices. For example, administrators can specify the corporate email and OneDrive for Business accounts that are allowed in Outlook mobile.

Administrators will be able to specify that only work accounts are added on company enrolled devices.

Additionally, we will be rolling out the capabilities listed below in the coming months to commercial Outlook mobile customers.

Scale deployments and enforce consistency—Administrators will soon be able to push specific Outlook mobile app configuration settings such as the on/off state for syncing or saving contacts, biometrics such as Touch ID, block external images, and MailTips, as well mail options such as Focused Inbox settings to their users. Standardizing these settings will simplify and scale the deployment of Outlook mobile while helping ensure that users have a consistent experience.

Enable faster account setup—Administrators will soon be able to push Outlook mobile account setup configurations for modern authentication capable accounts. This will ensure that employees use the correct work account setup information to get them up and running with Outlook mobile in no time. When setup is as simple as entering a password, there are fewer calls to your helpdesk and securing your mobile workforce is fast and easy. This feature is already available for Exchange on-premises customers for accounts that use basic authentication.

A new app configuration policy interface in Microsoft Intune—A new app configuration policy interface in the Intune console will initially support the ability to push account setup details for Exchange on-premises customers using basic authentication. In the coming months, we plan to continue to enhance the policy settings in this interface to manage the Outlook mobile feature settings, such as the ability to save or sync contacts and other app configuration capabilities.

Designed for all day use—introducing new ways to connect and organize

To help you accomplish more on the go, Outlook mobile will soon get new capabilities through Microsoft Teams and additional Office Lens integration, Favorite Notifications, and improved calendar experiences, so you can easily connect and organize to stay on top of what’s important.

Create and join a Teams meeting in Outlook mobile

As customers continue to embrace Teams for collaboration, we are excited to integrate Teams meetings in Outlook. You will soon be able to add an online Teams Meeting option to your calendar events and join a Teams Meeting right from Outlook. Our goal is to introduce this capability to Outlook mobile early in 2019.

More Office Lens technology coming to Outlook mobile

Ever been to a conference and had to keep track of numerous business cards? In addition to using Office Lens intelligent technology for photos, documents, and whiteboard images in Outlook mobile, you will be able to simply snap a picture of the card, and the contact details will be automatically saved in Outlook. Customers also have the confidence that the images will be used in compliance with their company’s app protection policies and device camera settings will be respected. This feature will start rolling out to Outlook for Android customers in the coming months.

Favorite Notifications helps you stay connected with the people who are important to you

There are some people in our lives whose communication should take priority, such as your boss, your significant other, or your kid, and you may want to respond to them in a timely manner. You will soon have the option set your notifications to “Favorites,” so you’re only notified when they send you an email or calendar event. Favorite Notifications are expected to start rolling out to Outlook mobile customers in the coming months.

Calendar sharing and calendar search capabilities

Improved calendar sharing—Today, we are making it easier to share schedules with coworkers and manage room reservations and delegated calendars. It’s as easy as adding a new calendar from the menu option in Outlook Calendar. Simply select Add Shared Calendars and search for people, rooms, or mailboxes. You will be able to add or view a coworker’s shared calendar or even a conference room that has a reservation calendar. We are rolling out this new Outlook mobile shared calendar experience to commercial customers now.

Easily add a shared calendar for your coworkers or even a conference room, right from Outlook mobile.

Search in calendar—And if you need to find a specific calendar event, we’re extending search in Outlook mobile beyond contacts, special reservations, deliveries, and files and will soon be adding search to calendar events. The Outlook mobile search experience is designed to help you find what you need even faster. This feature will start rolling out to Outlook mobile customers in the coming months.

We are excited to bring these innovations to market. As we further our vision for Outlook mobile, we’re committed to listening and learning from you to bring you experiences that delight backed by the promise of enterprise capabilities. We hope to keep earning your trust and would love to hear your feedback and suggestions.
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Source: Your favorite email app, Outlook mobile, adds new enterprise information protection and mobile management capabilities - Microsoft 365 Blog

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Brink · Sep 25, 2018

Use Groups in Outlook mobile app; Outlook Groups app is retiring

Last April, we introduced native support for Office 365 Groups in the Outlook mobile app. We’ve been improving the group experiences in the Outlook mobile app ever since, and today we’re pleased to share some new ways to get more done with Office 365 Groups right from Outlook.

In the next few months, we’ll be bringing you the ability to access all files that are stored in groups’ document libraries inside the Outlook mobile app.

We’ll also be bringing roaming favorites so you can pin groups, folders, and more to your navigation pane for easier access across Outlook in all your devices.

These enhancements complement the work we’ve been doing over the past nine months inside the Outlook mobile app, including group creation and editing, which shipped late last year, as well as the ability you see your groups’ recent files, which we introduced earlier this year. This work is a part of our continuing efforts to advance Microsoft 365 as the universal toolkit for teamwork and complements similar investments that we’re making in Teams and Yammer.

By embedding groups functionality into the Outlook mobile app, we’re investing in group experiences to make teamwork effortless, while removing the need to install and use a separate app. Office 365 customers who are using the standalone Outlook Groups app should make plans to transition away in the next few months. In mid-March 2018, the app will be removed from the Apple App Store, Google Play Store, and Microsoft Store. Then, the app will stop working on May 1, 2018. Between mid-March and May 1, users that have the app may continue using it, but after May 1, the app will not function.

For more details about the retirement of the app, please refer to this article. If you are an admin and received a notice today in the Office 365 Message Center, it means one or more people in your organization are using the Outlook Groups app. If you didn’t receive a notice in Message Center, you don’t need to take any action.

Thank you to those of you who used the Outlook Groups app over the years. Your feedback has helped to shape the Groups experience in Outlook—and helps us understand many other ways we can improve Groups experiences across Office 365. Please keep the suggestions flowing over in our UserVoice site.

—Groups Team

Learn more about groups in the Outlook mobile app here.
Learn what features are coming to the Outlook mobile app here.
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Source: Use Groups in the Outlook mobile app; Outlook Groups app is retiring - Microsoft Tech Community

Brink · Sep 25, 2018

New Calendar, Mail, and mobile Outlook features

You have emails to respond to, things to take care of, and places to be! New Outlook features—across Windows, Mac, web, and mobile—help you manage your time and keep what matters most front and center. Also, new features—coming soon in Outlook for iOS and Android—will connect you to the people, apps, and technology that power your productivity and help protect you and your business.

Here’s a look at what’s new and coming soon:

New in Outlook Calendar

Bill pay reminders—We are adding bill payments to the events we automatically help you track. Just like travel reservations and package delivery information presented in Outlook with a summary card at the top of your email today, we added support for bill payments. Outlook will identify bills you receive in email, show you a summary at the top, and automatically add a calendar event on the due date. You will also receive an email reminder two days before the due date so you can always pay your bills on time. Available for Outlook.com. Learn what other events and providers we support.

Suggested event locations and meeting rooms—Adding a meeting or event location just got easier and faster in Outlook. Even before you start typing, Outlook offers suggestions for your meeting location, including recently used (and available) conference rooms and other common locations such as “my office.” Once you start to type in the location field, Outlook suggests options based on Bing and then autocompletes your meeting location with the necessary information. For public locations, the rich location feature in Outlook adds the full address to your Outlook calendar event. Outlook for iOS will then use your current location, your destination address, and traffic updates to send you a notification to let you know when it is time to leave for your next event, to make sure you get there on time. Coming soon in Outlook for Windows.

We also added this location and context aware approach to further personalize the suggested locations when creating a calendar event on your mobile device. Suggestions are based on machine learning models that take into consideration your location, the list of attendees, the proposed meeting time of day, and other elements of your meeting. If you need a conference room, Outlook shows your organization’s room availability, so you can pick the best option for your meeting with just a tap. Reserving a meeting room from your mobile device will continue to get easier and faster as it learns your preferences. Available in Outlook for iOS.

Meeting RSVP tracking and forwarding—Keeping track of events you’ve organized or plan to attend is key to time management. But managing who is attending can be even more effective for everyone. Outlook now allows you to see the tracked responses and RSVPs for your meetings—even the ones you didn’t organize. With this insight, invited attendees can better manage their time and decide if they should attend based on the plans of others. For example, knowing who’s going can save you some time if you decide the meeting can be addressed by other teammates who are planning to attend.

Additionally, if you are planning a meeting that requires a tight control of the attendee list, Outlook gives you the option to allow or prevent the forwarding of your calendar invitation. Under Response Options, select New Meeting and then check or uncheck Allow Forwarding. Coming soon in Outlook for Windows and Outlook on the web.

Outlook has also adjusted the tracking of RSVPs for meetings with large attendee lists or big meetings. If you use a distribution list to reach over 500 recipients, Outlook now tracks the responses for everyone individually. Now you can update the details for big meetings at any time if changes are required, outside the Office 365 email and calendar recipient maximum of 500. Available across Outlook.

Multiple time zones—Outlook reduces the complexity of managing events across times zones. You can now define the start and end times of appointments and meetings across different time zones. Set up a travel event with your departure in one time zone and arrival time in the local time zone of your destination. Plus, on the main calendar grid, you can now show multiple time zones in Outlook. In Windows, you can add up to three time zones under File > Options > Calendar Time Zones. In Mac, add one additional time zone under Outlook > Preferences > Calendar Time Zones. For Outlook on the web, click the Time Zone drop-down arrow in your Calendar meeting invite to add an additional time zone. Now, at a glance, you can simply understand what’s happening and when around the globe with Outlook.

New in Outlook Mail

Show organization directory details—In case you missed it, Outlook now adds the details of your organization directory to your Outlook contact information. We recently announced this new feature under Show Organization, so you can quickly learn who’s who in your company. If your company data is connected to Azure Active Directory, you can see who your contact reports to, their chain of command in your company, and even other colleagues they work with most. Knowing more about who might help you take care of business is right there in Outlook. You can simply tap search in your Outlook mobile app once to quickly identify your key contact, open their contact card, and view their organizational information. Available in Outlook for iOS.

Proxy support—Some organizations have adopted the use of proxies to block direct access to the internet from mobile devices. Now Outlook supports companies that use SOCKS proxies for added protection between their company data and the internet. Available in Outlook for iOS and Android.

Bcc warning—On occasion, you may be blind copied on an email message and you’d like to respond. Just in case you didn’t notice the subtle addressing, Outlook protects you if you reply to that message by alerting you that you were blind copied—you might choose not to reply to everyone on the recipient list but only reply to the sender, with all due respect. Available in Outlook for Windows.

Coming soon to Outlook for iOS and Android

Sync draft folders—We’re adding the ability to draft a message in Outlook on one device and finish it on another. Start a message on your mobile device and finish it when you’re back at your desk—or the other way around! Outlook helps you get things done when the time is right for you. Coming to Outlook for iOS May 2018. Available in Outlook for Windows, Mac, and Android.

Office Lens technology in Outlook for Android—When you need to capture and share details in the form of an image, such as a whiteboard, photo, or document, we’ve added a new photo icon to Outlook integrated with Office Lens technology. Simply start a new message in Outlook and touch the new photo icon to capture a whiteboard, document, or photo and get a trimmed and enhanced image instantly embedded in your email message. Outlook integrates the apps and services you need to be productive, so you can quickly and easily share what you need, when you need it, with fewer taps and apps! Coming to Outlook for Android May 2018.

Quick reply—We’re making it easier to respond quickly and more meaningfully in Outlook. By keeping your message content in view, and a new reply box at the bottom of your screen, Outlook helps you keep the conversation going with a modern, chat-like experience. Coming to Outlook for Android May 2018 and later this summer to Outlook for Mac. Available in Outlook for iOS.

Favorite people—We recently announced the ability to identify groups and email folders in Outlook, and soon we will add the ability to tag your favorite people. Keeping your key contacts front and center in your mobile search experience, as well as on top of your message folders, helps you quickly identify the right people to help you get more done. You will also be able to identify favorite people from Outlook on your mobile device, just as you can today from the web, and these favorite people tags will remain consistent, so you can find them on the web or on the go. Coming to Outlook for iOS and Android June 2018.

Office 365 Groups for OneNote and meeting events in Outlook—Staying on top of what’s going on with your Office 365 Groups is made even easier with the ability to view your group events in Outlook, as well as access the group’s OneNote Notebook. You will be able to track events in the group’s contact card and simply launch OneNote from Outlook to access the notes your group compiled in its OneNote. Coming to Outlook for iOS June 2018.

Block external content—Images embedded in emails may contain content that alerts the sender that you’ve opened their email. Tracking which emails are opened can be important to digital marketers. But if you don’t want this to be tracked, Outlook now helps to protect you and your inbox and block this external content. Coming to Outlook for Android May 2018.

Single Office 365 account in Outlook—Respecting the data security and compliance policies of our largest and highly regulated customers is a key pillar to the Office 365 value. Some companies have a requirement to capture all communications information within their corporate environment. For company managed mobile devices, Outlook will help customers mitigate the risk of users copying information from their company’s Office 365 account to a personal account on a mobile device, or accidentally sending company information from personal accounts. Companies will soon be able to enforce corporate policies on their managed mobile devices to allow a single account in Outlook. Coming to Outlook for iOS and Android June 2018.

Please be sure to watch the Office 365 roadmap for more information about our plans to roll these features out across additional Outlook experiences. And send us your ideas and suggestions on our UserVoice channel—we read all your feedback.
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Source: New Calendar, Mail, and mobile Outlook features help you get things done - Microsoft 365 Blog

mattd · Sep 25, 2018

three key 8.1 app features missing from 10 email app

* Select all . I think I know why this happened (converging the desktop and mobile interfaces, and reflecting the bias against select all in mobile email apps) -- but it still dramatically impairs app functionality. Mystifying that MS would not recognize this as a permitted variance between desktop and mobile, given that it forces people who have to manage large amounts of email (i.e., everyone) back to browser interfaces.

* Ability to switch the replying account / email address of an email to that of a different account from the one to which sent. This is a powerful feature of Outlook and was a welcome addition to 8.1 mail app; no idea why it went away. (Very useful for shifting conversation threads that are non-business to personal account, and vice versa).

* One step switch between accounts

Windows 10: New features in Outlook mobile app for business

New features in Outlook mobile app for business

New features in Outlook mobile app for business

New features in Outlook mobile app for business

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