Windows 10: Outlook Email Duplicating Problem on Office 365

I use Outlook on Windows 365 on a Windows 10 Desktop. I have many sub-folders and many sub-sub folders. However, now under DELETED ITEMS, all these folders appear - empty as well as in strict alphabetical order.

I would like to get rid of these extra folders, but am concerned that all my original folders would be deleted if I did. I had a problem previously when trying to delete emails from Search Folders and lost emails, thinking the items in this folder were only duplicates!

Any advice and assistance please. Please keep your replies simple, as I am not very technical. Thank you so much.

:)

 

Office 365 Outlook email accounts

The reason I am asking these questions are that two individuals are buying two new laptops and would like to share one Microsoft Office 365 Personal.
A has a subscription to Microsoft Office 365 Personal already and wants to share the same account with B.
I have installed Microsoft Office 365 Personal in a second pc B and when launching Outlook all my email accounts from A were loaded. So, I cannot figure out how to install Microsoft Office 365 Personal in a second pc so that my email accounts A are not loaded.
This raises more questions for me.

1. So this
   • User A installs and activates O365 on User B's laptop
   • User B adds his / her email accounts to Outlook
   would not apply to Microsoft Office 365 Personal as it breaches the licence agreement?
2. Am I correct?
3. If it does apply how can I install Microsoft Office 365 Personal in a second pc so that my email accounts A are not loaded, and I can only add B email account on the second pc?
4. Would B be able to access A OneDrive?
5. Or would B have a separate 1TB free space in One drive, or only the free 5GB or none at all?
6. And most importantly is this even legal or in breach of contract as Microsoft Office 365 Personal is for one user only?

 

Office 365 Outlook email accounts

O365 Personal cannot be shared. It can be installed on unlimited number of devices, but it must be activated with the same subscriber Microsoft account on each device.

Extract from Office 365 subscriptions - On how many devices can Office be installed:

However, the activation Microsoft account email does not have to be added to Outlook. A fully valid and functional example:

• User A subscribes to O365 Personal
• User A installs and activates O365 on his / her laptop
• User A adds his / her email accounts to Outlook
• User A installs and activates O365 on User B's laptop
• User B adds his / her email accounts to Outlook

The point is, that the O365 Personal subscriber email is required to activate Office on each device, but it don't have to be added to Outlook. In above example, both User A and User B add only their own email accounts to Outlook, and cannot see each other's accounts and emails.

Exactly.

 

How to enable 'send as' in Outlook (Office 365 email)


Both. In OWA (web app) the users need to select Show from:




When doing this first time, the new allowed Send As email is not shown in the From drop down list. Users need to right click their usual Send As address and select Remove, then add the new Send As address manually:




After that the new address will be shown and can be selected from the drop down list.

In Outlook desktop app users need to manually remove their usual Send As address and add the new one, thereafter the new address will be shown in From drop down list.