Windows 10: Share OneDrive Files and Folders

How to: Share OneDrive Files and Folders

How to Share Your OneDrive Files and Folders


Information You can easily save your files to OneDrive and get to them from any device, like your Windows 10 PC, Windows 10 tablet, or Windows 10 Mobile phone.

You can use OneDrive to share photos, Microsoft Office documents, other files, and entire folders with people.

You can stop sharing an item, or change the permissions others have to it, if you are the owner of the item or have edit permissions.

This tutorial will show you different ways on how to share your OneDrive files and folders with people.


CONTENTS:

• Option One: To Get a Link to Share OneDrive File or Folder from OneDrive Online
• Option Two: To Email People to Share OneDrive File or Folder from OneDrive Online
• Option Three: To Share OneDrive File or Folder from OneDrive Folder in Windows 10
• Option Four: To Get a Link to Share OneDrive File or Folder from OneDrive Folder in Windows 10
• Option Five: To Get a Link to Share OneDrive File or Folder on Windows 10 Mobile Phone
• Option Six: To Invite People to Share OneDrive File or Folder on Windows 10 Mobile Phone

OPTION ONE [/i] To Get a Link to Share OneDrive File or Folder from OneDrive Online


Note Choose this option to share items with lots of people you might not even know personally. For example, you can use these links to post to Facebook, Twitter, or LinkedIn, or share in email or IM. Anyone who gets the link can view or edit the item, depending on the permission you set. Keep in mind that the link can also be forwarded and sign-in is not required.


1. Go online to your OneDrive at Microsoft, and sign in if you are not already.

2. Select one or more file(s) or folder(s), and click/tap on Share in the toolbar at the top. (see screenshot below)



3. Click/tap on the Anyone with this link can edit this item link, check or uncheck the Allow editing box for what you want, and click/tap on Get a link. (see screenshot below)


Note View only - When you uncheck Allow editing, you share items with this type of link, people can view, copy or download your items without signing in. They can also forward the link to other people.

Edit - When you check Allow editing, you share items with this type of link, people can edit files, and can add or delete files in a shared folder. Recipients can forward the link, change the list of people sharing the files or folder, and change permissions for recipients. If you're sharing a folder, people with Edit permissions can copy, move, edit, rename, share, and delete anything in the folder.





3. Click/tap on Copy to copy the link to your clipboard in Windows. (see screenshot below)



4. You will briefly see a check mark in the place of the "Copy" button to let you know the link was successfully copied to your clipboard. (see screenshot below)



5. You will now see the link displayed under Sharing in the Details pane of the selected files and folders. (see screenshot below)



6. You can now paste this link how you like to share the selected files and folders to anyone you like.


Warning Anyone with the link will be able to view or edit the shared file(s) and folder(s), depending on the permission you set.







OPTION TWO [/i] To Email People to Share OneDrive File or Folder from OneDrive Online


Note Choose this option if you want to send an email invitation to people or groups and keep track of who you invited. This lets you also remove permission for specific individuals or groups later if you need to.


1. Go online to your OneDrive at Microsoft, and sign in if you are not already.

2. Select one or more file(s) or folder(s), and click/tap on Share in the toolbar at the top. (see screenshot below)



3. Click/tap on the Anyone with this link can edit this item link, check or uncheck the Allow editing box for what you want, and click/tap on Email. (see screenshot below)


Note View only - When you uncheck Allow editing, you share items with this type of link, people can view, copy or download your items without signing in. They can also forward the link to other people.

View and edit - When you check Allow editing, you share items with this type of link, people can edit files, and can add or delete files in a shared folder. Recipients can forward the link, change the list of people sharing the files or folder, and change permissions for recipients. If you're sharing a folder, people with Edit permissions can copy, move, edit, rename, share, and delete anything in the folder.





4. Enter one or more email addresses or contact names of people you want to share with. When you begin to enter info in the box, you can also choose a contact from the list that appears. (see screenshots below)



5. Type a message if you like, and click/tap on Share when finished to save the permission settings and send an email message with a link to the shared items. (see screenshot below)



6. You will now see the people you shared with displayed under Sharing in the Details pane of the selected files and folders. (see screenshot below)








OPTION THREE [/i] To Share OneDrive File or Folder from OneDrive Folder in Windows 10
1. Open your OneDrive folder in Windows 10 File Explorer.

2. Select one or more file(s) or folder(s) you want to share, right click or press and hold on the selected items, and click/tap on More OneDrive sharing options. (see screenshot below)



3. You will now be taken online to your OneDrive at Microsoft.

4. If you want to Get a link, then go to step 3 in Option One above. (see screenshot below)

5. If you want to Email, then go to step 3 in Option Two above. (see screenshot below)








OPTION FOUR [/i] To Get a Link to Share OneDrive File or Folder from OneDrive Folder in Windows 10
1. Open your OneDrive folder in Windows 10 File Explorer.

2. Select one or more file(s) or folder(s) you want to share, right click or press and hold on the selected items, and click/tap on Share a OneDrive link. (see screenshot below)



3. You will now get a notification letting you know that the link has been saved to your clipboard in Windows. (see screenshot below)



4. You can now paste this link how you like to share the selected files and folders to anyone you like.


Warning Anyone with the link will be able to view the shared file(s) and folder(s).







OPTION FIVE [/i] To Get a Link to Share OneDrive File or Folder on Windows 10 Mobile Phone


Note Choose this option to share items with lots of people you might not even know personally. For example, you can use these links to post to Facebook, Twitter, or LinkedIn, or share in email or IM. Anyone who gets the link can view or edit the item, depending on the permission you set. Keep in mind that the link can also be forwarded and sign-in is not required.


1. Open the OneDrive app on your Windows 10 Mobile phone.

2. Tap on the Select button at the bottom. (see screenshot below)



3. Select (check) one or more file(s) or folder(s) you want to share, and tap on the Share

button at the bottom. (see screenshot below)



4. Tap on Share a link. (see screenshot below)



5. Tap on the View only or View and edit permission for the link type you want. (see screenshot below)


Note View only - When you share items with this type of link, people can view, copy or download your items without signing in. They can also forward the link to other people.

View and edit - When you share items with this type of link, people can edit files, and can add or delete files in a shared folder. Recipients can forward the link, change the list of people sharing the files or folder, and change permissions for recipients. If you're sharing a folder, people with Edit permissions can copy, move, edit, rename, share, and delete anything in the folder.





6. Select how you would like to share the link, and follow the instructions of the selected option. (see screenshot below)



7. When finished, you can tap on the *Start button at the bottom to go back to your Start screen if you like. (see screenshot below)








OPTION SIX [/i] To Invite People to Share OneDrive File or Folder on Windows 10 Mobile Phone


Note Choose this option if you want to send an email invitation to people or groups and keep track of who you invited. This lets you also remove permission for specific individuals or groups later if you need to.


1. Open the OneDrive app on your Windows 10 Mobile phone.

2. Tap on the Select button at the bottom. (see screenshot below)



3. Select (check) one or more file(s) or folder(s) you want to share, and tap on the Share

button at the bottom. (see screenshot below)



4. Tap on Invite people. (see screenshot below)



5. Enter one or more email addresses or contact names of people you want to share with. When you begin to enter info in the box, you can also choose a contact from the list that appears. (see screenshot below)



6. Check or uncheck the Allow editing box for what you want, and click/tap on the OK

button at the bottom when finished. (see screenshot below)


Note View only - When you uncheck Allow editing, you share items with this type of link, people can view, copy or download your items without signing in. They can also forward the link to other people.

View and edit - When you check Allow editing, you share items with this type of link, people can edit files, and can add or delete files in a shared folder. Recipients can forward the link, change the list of people sharing the files or folder, and change permissions for recipients. If you're sharing a folder, people with Edit permissions can copy, move, edit, rename, share, and delete anything in the folder.





7. An email message with a link to the shared items will now be sent to the people you invited. (see screenshot below)



8. When finished, you can tap on the *Start button at the bottom to go back to your Start screen if you like. (see screenshot below)




That's it,
Shawn


Related Tutorials

• How to Stop Sharing Your OneDrive Files and Folders
• How to See Shared OneDrive Files and Folders
• How to Change Permission Level of Shared OneDrive Files and Folders
• How to Turn On or Off Notifications for OneDrive Shared Files in Windows 10
• How to Add or Remove Shared Folders from Your OneDrive
• How to Share Files and Folders Over a Network in Windows 10

:)

 

sharing files

Hi Tracie,

If you would like to share files and folders, we suggest you to use OneDrive. Here are the

steps on how to Share OneDrive files and folders.

Let us know how that turned out for you.

 

?? How do I PW protect Folders in windows

hmmm?
Sharing files and folders overview You can share the files and folders stored on your computer, on a network, and on the Web. The method you choose depends on whom you want to share files with, and what computer they will use to access the files.

When you share files or folders, they are not as protected as they are when you do not share them. People with access to your computer or your network might be able to read, copy, or change files that are in a shared folder. You should always be aware that the files and folders that you share are available to other people and be sure to monitor your shared files and folders on a regular basis.

Important

If your computer is not joined to a domain, you can use the Network Setup Wizard to automatically turn file and printer sharing on or off. To start the Network Setup Wizard, click Start, click Control Panel, click Network and Internet Connections, and then click Network Setup Wizard.
If you both use the same computer

You can put the files you want to share in the Shared Documents folder. Files stored in the Shared Documents folder or its subfolders are always available to other users on your computer.

Step-by-step procedure
Note

If you are connected to a network domain, the Shared Documents, Shared Pictures, and Shared Music folders are not available.
If both computers are on the same network

You can share a folder or drive on your computer with others on the network. You can also control whether the files in the shared folder can be modified by other users.

If your computer is connected to a network domain, use this procedure:

Step-by-step procedure
If your computer is connected to a workgroup, use this procedure:

Step-by-step procedure
Note

If you are connected to a network domain, you will need to set the Access control for the folder or drive after sharing it. For more information, go to To set, view, change, or remove file and folder permissions.
If you want to share your files online

You can publish pictures and documents on the Web using the Web Publishing Wizard. The files will be stored in a private, online folder that you manage.

Step-by-step procedure

If you don't want others to access your files

You can prevent other users from accessing your folders and the files they contain. When your computer is connected to a domain, this is called setting permissions for your file or folder. When your computer is connected to a workgroup, this is called making your folders private.

If your computer is connected to a network domain, use this procedure:

Step-by-step procedure
If your computer is connected to a workgroup, use this procedure:

Step-by-step procedure

'HELP' it can be your friend *Smile

 

OneDrive Shared Folder question

Hi leonhart1981

OneDrive is very location sensitive . . .

If you move a shared folder, OneDrive will just see that the folder no longer exists in its original location and not know that it has been moved, you would need to re-share the folder in its new location

It is like, if say, you have a Word document in your Documents folder saved from Word, that is then added to the Recent File list in Word, if you close Word and move that file in File Explorer, then try to open it from the Word recent file list, Word will tell
you the file no longer exists, because it does not know you have moved the file outside of Word . . .

 

OneDrive sharing help

Its should be indefinite. I have a shared folder with a friend of mine for about two years now. Is it automatically cutting off?

 

OneDrive sharing help

Hi TPU,

one of my customers at work want to share a folder on his OneDrive for business with a external user, normal sharing lasts 7days, is it possible to get like a permanent login solution?

I tried a few guides, problem is Microsoft Translation to Danish doesn't help and if I change language online on his Office 365 the settings language in OneDrive don't change and yes using Internet Explorer just to rule that out.

So if anyone got a easy guide I would be happy, bcs I don't want my customer to call or write me a email every week that his external user needs access.